What's Keep-It Home News - Keep-It 3.0 Product Download History .   Using Keep-It Demonstration FAQ Tips & Tricks .   Applications Sharing history Saving space Projects Legalese .   Support Help Known problems Report a problem . Windows Explorer Keep-It is tightly integrated into the Windows Explorer. Many of the short-cuts, and ease of use features provided by the Explorer are applicable to Keep-It. In addition, Keep-It tries to pre-empt your frequent requirements, and make them single-click functions. Here's a short selection of tips that should make Keep-It (and the Explorer) easier to use. Links Using SendTo A better paste New Snapshots Go back five minutes Go away elephant! Copy everything What's that snapshot? Make archiving faster Using SendTo Few people bother to use the 'SendTo' feature provided by the Explorer, but this can be a real help when quickly archiving files. SendTo allows you to select one or more items (files and folders) and copy them to a common destination. Keep-It uses this mechanism to allow the quick creation of a Keep-It archive, or a new snapshot. SendTo is invoked either from the Explorer's File menu, or from an item's right-click context menu. Selecting SendTo from either pulldown shows a list of destinations the selected item(s) can be sent to. Selecting Keep-It Archive from the menu will do one of two things. If an archive of the same name (but not extension) as the selected item does not exist, a new archive of that name will be created and the selected item(s) added to it. E.g. If you select 'fred.doc' and send it to Keep-It Archive, a new archive called 'fred.kar' will be created, and 'fred.doc' we be added to it. If an archive of the selected item's name already exists (in the above example, 'fred.kar'), the item will simply be added to it. If the item is already contained in the archive, a new snapshot will be created. Hence, by using SendTo you can create a new snapshot of an item! A better paste Did you know you don't have to open a folder to paste an item into it? This is also true for a Keep-It archive. To add an item to a Keep-It archive, you can either drag it to the archive's icon, or select paste from the archive's context menu. In either case, the copied (or dragged) item will be added to the archive. If the item is already present in the archive, a new snapshot will be created (if the item has changed). New snapshots Remember, you can always create a new snapshot (without opening an archive) from the File menu, or the archive's context menu. Generating a new snapshot in this way has identical results to opening the archive and using its File menu (or toolbar button). Using the archive's context menu allows you to quickly take a New Snapshot of the work contained. Do this often, and you'll never be without an up to date backup. Go back five minutes So long as you create frequent snapshots of your work, it's easy to return to a previous revision of your work. If you've ever destroyed a painstakingly produced drawing, screwed-up the formatting within your document, or all of a sudden found your work corrupt, you now have a backup. You can quickly (without opening the archive) return to the last snapshot of your work from an archive's context menu. Right-Click the archive (or use the File menu) and select Restore Latest. You will be prompted for the location to restore to, with the original location being the default. Simply click Finish and you have your last snapshot back. Go away elephant! Keep-It shows a status dialog whenever a new snapshot is being created. If you want this status dialog to automatically disappear whenever the snapshot has been created, or if you don't want to see the dialog at all, go to the View menu of the archive in question. On the View menu you'll see Folder Options (or Options depending on the Explorer release you're using). Select this and a tabbed dialog will be displayed. The last page of this tabbed dialog is labeled Settings. Select this and a series of archive specific options will be displayed. Two options exist to control the behavior of the status dialog. Set these according to your wishes and select OK. Copy everything If you wish to restore the complete contents of a specific snapshot you can do it in one of two ways. One way is to open the snapshot, select everything, and then select Copy from either the Edit menu, or the item's context menu. The other way is to select the snapshot itself and use the File or snapshot's menu. This will offer you the ability to restore the whole snapshot. What's that snapshot? Snapshots contain items at a particular moment in time; revisions. If you've a lot of snapshots (and don't like deleting excess ones), you might like to know two ways you can make pertinent snapshots more visible. One way is to rename your snapshots to something more meaningful. E.g. 'Sent to printers;44', is more informative than 'Snapshot;44'. You can rename any snapshot, Keep-It only provides a default name for convenience. Remember, you don't add the semi-colon/number extension yourself; Keep-It adds this whenever you rename a snapshot. Another way to identify your snapshots is to add comments to them. Unlike a snapshot name (which is limited in length), a comment can be a complete essay about the snapshot. E.g. 'this snapshot contains an updated margins overview. Also added are new graphics for Pats presentation next Wednesday'. You add a comment to a snapshot via its Properties. Go to a view of snapshots and select the snapshot you wish to add a comment to. Either from the File or snapshot's context menu, select Properties. The last page of the properties dialog is labeled Comment. Select this and add a comment of your choice. Selecting OK or Apply will add this comment to the snapshot. Comments can be updated at any time. The first few lines of any comment can be seen in the snapshot view while in Details mode. Make archiving faster If you're not too concerned about the size of your archives, you can disable compression of the changes Keep-It records. This can make creating a new snapshot up to three times faster. When you create an archive, Keep-It automatically enables Compress Changes. To maximize the archive's performance, disable this setting as soon as you create it. The compression settings can be changed in the Settings page of the archive's properties, or by opening the archive and selecting Settings from the View/(Folder) Options... menu. Home Links You rate us Press reviews us Best viewed with Send feedback Site last updated: June 6th, 2002 Comments or questions about this site? 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